The Holiday season is upon us, and we invite you to join us at the Holy Trinity Christmas Bazaar on Sunday, December 2nd. We are so excited to host out first Christmas vendor event!

Please read below for all the details about the event. This will be an outdoor event. We ask that you read this information before calling, and we encourage you to inquire by email to HolyTrinityFestivals@gmail.com. If you have questions after reviewing the information, our volunteer team will respond to your email and phone inquiries as quickly as possible.

You will find the Vendor Application Form HERE and general information about the Winter 2018 Holy Trinity Christmas Bazaar below.

Application Deadline

We appreciate our vendors! We encourage everyone to send applications in early so we can minimize last-minute space planning and changes. Please have all applications and fees turned in by November 16, 2018. Vendor Application and Payment Please read the Vendor Application carefully, and fill it out completely. Be specific on your products and your booth needs. Include a check or money order for your total fees. ($30 charge for returned check). Mail the application and payment together to the address shown at the bottom of the application before November 16, 2018. Confirmations will be emailed to the vendor within a week of receipt of payment and application.

Also remember that on the show day, before 9:30 a.m., all vendors are required to donate an item worth at least $30 for our fundraising efforts.

Booth Priority

Priority will be given in the order the applications and payments are received. It is important to send your application and payment early! If capacity has been reached, you will be placed on a waiting list. We will try to accommodate special requests; however, it may be necessary to move some vendors around for changes in the layout, access to electricity, duplication of items sold, booth size, etc. (Please note, we will limit the number of Direct Marketing vendors and continue our policy to only allow ONE of each direct marketing vendor/product, for example “Pampered Chef”, "LuLaRoe", “Scentsy”, etc. We will update this Direct Marketing list as we accept these types of vendors so please check or send us an email before sending in your application if you are a Direct Marketing vendor. No exceptions to this policy.)

Please note that confirmations will be sent to vendors as applications are processed. Also note that at all times, we reserve the right to select or reject vendors. Please be patient as the November deadline approaches. If you have any questions or concerns, please email us, and someone will contact you as soon as they can.

Booth sizes/fees

Most of our booths measure approximately 100 square feet; full-size booths are 10x10. A limited number of half booths are available; they are approximately 50 square feet or 5x10. A double booth is approximately 200 square feet or 10x20. You may purchase two side-by-side booths if you would like a larger space (10x15 or 5x20).

The double booth price is $75 
The full-size booth price is $50
Half booth price is $25

A limited number of booths have access to electricity, so please specify if you need electricity for a $15 fee (first come/first served and you will share outlets with other vendors). A limited number of tables (6ft) are available for rent (in advance only) for $15 each. Chairs are also available in limited quantities (in advance only) for $5 each. Mark your application clearly and calculate your total payment due.

No refunds for cancellations after November 21st. There will be no exceptions to this rule.  

Set-up/Teardown

Your set-up entrance will be determined by the location of your booth, and this information will be sent to you in your vendor information packet that is emailed approximately 1 week prior to the show. All vendors will be allowed to setup on Sunday morning from 7am-9:30am. The Bazaar will be open to the public at 10am on Sunday, so all setup MUST be complete by 9:30am. Volunteers will be available to assist in unloading. (Of course, you may always load or unload yourself with your own dolly).

Teardown takes place no sooner than 4pm. Vendors, teardown before 4pm is strictly prohibited, or you will forfeit any opportunity to sell at our future events.

Application Confirmation

For all applications, we will send you a confirmation email within a week (or so) of its receipt, until capacity is reached. All Vendors: Email is our primary method of communication with vendors. Please add HolyTrinityFestivals@gmail.com to your email address book immediately to receive show information. Also, about 1 week before the show, we will send a vendor information packet by email. We ask that you please read all information thoroughly before calling with questions.

Inclement Weather

In the event of inclement weather, we will relocate vendor booths to different areas inside of the high school. We will notify vendors by email of any changes made.

Notes to Remember  

• Send in your application and fee as soon as possible. 
• Please be very specific regarding booth requests, preferences, needs, etc – we will do our best to accommodate, but cannot guarantee all requests can be honored. 
• Booth reservations will be made on a first come , first served basis.  
• All vendors are required to donate an item of at least $30 value.  
• This is a fundraising event for the School and the Athletics Department.  
• The deadline for the applications and fees is November 16th.  
• No refunds for cancellations after November 21, 2018. No Exceptions!  
• Vendor packets will be sent to all confirmed vendors by email approximately 1 week prior to the show.  
• This is an outside event .  
• Join us on Facebook! Like Holy Trinity Catholic School! Use our Facebook page to advertise your booth!